Notion AI: Make better content and efficiently write documents and notes.

Notion AI is a helpful assistant that can make your work easier and boost your creativity. It works seamlessly within your familiar workspace.

If you often read documents, write content, or take notes, Notion AI can make you more efficient. You won't have to switch between different tools to improve your writing or gain valuable insights.

Additionally, you can save time by avoiding formatting, dealing with formalities, or generating basic text. This allows you to focus on the most important tasks of your day.

How to use Notion AI

Notion AI provides text responses based on the questions you ask and the context of the current page.

There are three ways to access Notion AI, depending on your needs at the moment.

1. To enhance existing content, select the text you want to improve and choose "Ask AI." Then, you can either select an option from the dropdown menu or write a custom prompt.
2. To generate a summary or extract insights from a page, type /AI to display AI blocks, or ask Notion AI to write something for you.
3. To create new text, press the space key on a new page or line and enter your desired prompt.

Get more efficient

AI is commonly seen as a tool that helps you create content based on a prompt. Notion AI can do that, but its real strength lies in helping you make sense of your partially formed ideas.

By highlighting text and asking AI for assistance, you can delegate time-consuming tasks to Notion AI, which can accomplish them in seconds. It can extract action items from meeting notes, summarize important points from customer research, and even provide high-quality translations.

Remake existing content

With Notion AI, you can effortlessly switch between tasks and achieve the desired output for any situation. Here are some examples of what you can ask AI to do:

1. Adapt the tone of your writing: Sometimes, the way you explain a project to your colleagues may not be suitable for executives, even if the content is similar. You can take an existing draft or a paragraph you wrote and ask Notion AI to "make this more professional" or "summarize key points as an overview."
2. Translate content into another language: You know how time-consuming translation can be if you collaborate with a global team or have international clients. Instead of going through the traditional process of copying text, using another app for translation, and pasting it back, Notion AI allows you to quickly generate accurate translations between multiple languages, right where you're working on your tasks.
3. Find synonyms and define words: Whether you're reading a complex document and need quick word definitions or writing one and struggling to find the right phrase, Notion AI can assist you. You can jot down your thoughts in any form that comes to you, then simply highlight a section of text and choose an option from the provided list.

With Notion AI, you can streamline these tasks and complete them efficiently while working within your usual workflow.

Summarizing messy notes

Summarizing messy notes can be a long and boring task. Even though you and others remember what was discussed, someone must write it all down. But now, with Notion AI, you don't have to worry about that anymore.

Special AI blocks, including summarize, action items, and custom content, leverage the capabilities of Notion AI along with the context from the page they are used on to generate unique and tailored content that you won't find anywhere else. Additionally, these blocks can be incorporated into database templates as a regular component of your meeting workflow.

Three advanced blocks utilize AI features:

1. Recap with /summarize: In just seconds, you can create an executive overview. Notion AI will use the information from your document to generate a few sentences that summarize the entire document.
2. Pull out action items with /action items: Whether you're reviewing a full call transcript or hastily written notes, Notion AI can help you recall the tasks you committed to completing.
3. You can write freely using the /custom AI block: Simply ask Notion AI to elaborate on a thought you've already outlined on the page or provide a counter-argument to your main point. Unlike starting from scratch, this block utilizes the existing content on the page to guide its output, resulting in a more useful and relevant response.

With these AI-powered blocks, Notion AI simplifies summarizing notes, identifying action items, and gaining insights, saving you time and effort.

Convert points to documents

Sometimes, it's simple to jot down ideas on a page, but it can be time-consuming to format those thoughts into a well-organized document that you can share with your team or others.

With Notion AI, you can swiftly transition from rough notes to polished documents. Here are a few ways you can try this in your workspace:

1. Write bullet points, and let AI handle the rest: Whether it's job descriptions, performance reviews, or other types of content, you can write a list of requirements or accomplishments. Then, ask AI to "create a paragraph that covers this content" or "make this sound more professional." Notion AI will assist you in transforming your bullet points into well-crafted paragraphs.

Easily identify key insights: by using AI to pinpoint the most important parts of a document, saving you time from extensive reading. You can try asking AI to "create a list of bullet points highlighting important items" or even "summarize this information in a table."

Efficiently analyze large text-based data sets: without the need to manually go through numerous open-ended survey responses. With Notion AI, you can highlight a large body of text and request a bullet point summary of any length. For example, you can ask AI to "extract the five most common themes from this data" or count the number of times a specific request was mentioned.

Brainstorm ideas

When you find yourself staring at a blank page, you can ask Notion AI for ideas or even a complete draft to help you get started. Just provide a prompt or some initial thoughts, and AI can generate content for you in the format you need.

If the output isn't exactly what you're looking for, you can keep asking Notion AI for revisions until you're satisfied. Once you have a draft you're happy with, you can then make any necessary refinements.

Tips for creating an effective prompt

Regardless of your purpose for using Notion AI, the key to getting the desired output is to create a specific prompt. We asked Notion AI for tips on writing a good prompt, and here's what we learned. Follow these suggestions when crafting your prompts, and remember that you can always provide feedback to Notion AI to refine the output to your liking.

1. Begin with a clear objective in mind. What do you want AI to generate for you?
2. Ensure your prompt is specific and focused, helping AI understand your request and produce accurate results.
3. Provide as much context as possible, including relevant background information, keywords, and any requirements such as desired output length or tone.
4. Keep it simple and avoid using complex language or jargon.

Crafting effective prompts is key to getting the desired output from Notion AI. Be specific, provide context, and keep it simple. By following these tips, you can maximize the accuracy and usefulness of the generated content. Get the most out of Notion AI with well-crafted prompts!

With Notion AI, you can streamline your writing process. Create superior content, enhance document and note creation, and save time and effort. Let Notion AI be your powerful tool for more efficient and practical work.